Your privacy is important to us. This policy explains how MeeEasy collects, uses, protects, and shares your personal information and meeting data.
Welcome to MeeEasy's Privacy Policy. This policy describes how MeeEasy Inc. ("we", "us", "our") collects, uses, discloses, and protects information about you when you use our AI-powered meeting intelligence platform, including our website, mobile applications, APIs, and related services (collectively, the "Platform").
Your Trust Matters: We are committed to transparency and protecting your privacy. We comply with GDPR, CCPA, and other applicable data protection regulations. You have control over your data and can exercise your privacy rights at any time.
By using MeeEasy, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Platform.
We collect several types of information to provide and improve our services:
When you create an account or use our Platform, you provide:
When you use our Platform, we automatically collect:
We may receive information from:
We do not intentionally collect sensitive personal information such as race, ethnicity, political opinions, religious beliefs, health data, or biometric data. If you provide such information voluntarily (e.g., in open text fields), you consent to our processing of that information in accordance with this policy.
We use collected information for the following purposes:
| Purpose | Description | Legal Basis (GDPR) |
|---|---|---|
| Service Provision | Record meetings, generate transcriptions, create summaries, extract action items | Contract Performance |
| Personalization | Customize AI summaries, meeting templates, and user experience based on your preferences | Legitimate Interest |
| AI Improvement | Train and improve AI models using anonymized, aggregated meeting data | Legitimate Interest |
| Analytics & Insights | Generate meeting analytics, productivity reports, and team collaboration insights | Contract Performance |
| Integration Services | Sync with Slack, Teams, Jira, Salesforce, and other connected applications | Contract Performance |
| Communications | Send meeting summaries, notifications, reminders, and customer support messages | Contract Performance |
| Marketing | Send newsletters, product updates, promotional offers (with your consent) | Consent |
| Security | Detect fraud, prevent abuse, ensure platform security and integrity | Legitimate Interest |
| Compliance | Meet legal obligations, respond to lawful requests, enforce our terms | Legal Obligation |
| Research | Conduct anonymized research on meeting productivity and collaboration patterns | Legitimate Interest |
We do not sell your personal information to third parties. We may share your information in the following circumstances:
If you use MeeEasy through your employer, we share:
Note: Individual organizations control what meeting data they can access. Check with your administrator for your organization's specific privacy practices.
We share information with trusted third-party service providers who help us operate the Platform:
All service providers are contractually obligated to protect your data and use it only for the purposes we specify.
When you choose to connect third-party integrations, we share:
We may disclose your information if required to:
In the event of a merger, acquisition, bankruptcy, or sale of assets, your information may be transferred to the successor entity. We will notify you before your information becomes subject to a different privacy policy.
We may share your information for other purposes with your explicit consent or at your direction (e.g., when you choose to share your learning achievements publicly).
We implement industry-standard security measures to protect your information:
While we take extensive measures to secure your data, you also play a role in protecting your information:
Important: No method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.
We retain your information for as long as necessary to provide services and fulfill the purposes described in this Privacy Policy:
We may retain data beyond standard retention periods if required by law, litigation, government investigation, or to protect our legal rights.
You can request deletion of your personal data at any time (see Section 8 - Your Privacy Rights). Upon receiving a valid deletion request, we will delete or anonymize your data within 30 days, except where retention is required by law.
MeeEasy is headquartered in Singapore, and our servers are located in multiple regions globally. Your information may be transferred to, stored, and processed in countries other than your own, including the United States, Singapore, and European Union countries.
When we transfer data internationally, we ensure appropriate safeguards are in place:
For users in the European Economic Area (EEA) and United Kingdom, we comply with GDPR requirements for international data transfers and use approved transfer mechanisms.
Depending on your location, you may have certain rights regarding your personal information:
To exercise any of these rights:
We will respond to your request within 30 days (or as required by applicable law). We may need to verify your identity before processing certain requests.
You can opt-out of marketing communications at any time by:
Note: You will still receive transactional emails (e.g., account notifications, course updates) necessary for service delivery.
We use cookies and similar tracking technologies to enhance your experience and collect usage data.
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | Required for platform functionality (login, session management, security) | Session / 1 year |
| Preference Cookies | Remember your settings and preferences (language, theme, layout) | 1 year |
| Analytics Cookies | Understand how you use the platform to improve features and performance | 2 years |
| Marketing Cookies | Track conversions and deliver personalized advertisements (with consent) | 90 days |
We use third-party services that may set cookies:
You can control cookies through:
Note: Blocking essential cookies may prevent you from using certain platform features.
Our Platform does not currently respond to "Do Not Track" (DNT) browser signals. We will update this policy if industry standards for DNT signals are established.
MeeEasy is designed for business professionals and workplace collaboration. We do not knowingly collect personal information from children under 18 years of age (or under 16 in the EEA).
If you believe we have inadvertently collected information from a minor, please contact us immediately at [email protected], and we will promptly delete such information.
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.
When we make material changes, we will:
We encourage you to review this Privacy Policy periodically. Your continued use of the Platform after changes are posted constitutes your acceptance of the updated policy.
Previous versions of this Privacy Policy are available upon request.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
MeeEasy Inc. - Privacy Team
Email: [email protected]
Data Protection Officer: [email protected]
General Support: [email protected]
Phone: +1 (415) 555-0123
Address: District 1, Ho Chi Minh City, Vietnam
If you are located in the EEA or UK and believe we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with your local supervisory authority:
